Subchapter E. FEDERAL PROGRAM COORDINATION

 The Governor’s Office of the Budget and Administration will continue to serve as principal staff to the Governor on matters related to Federal grants-in-aid coordination. The Secretary of Budget and Administration and the Director, Governor’s Office of Policy and Planning shall do the following:

   (1)  Undertake an evaluation of Federal grants-in-aid coordination in the Commonwealth and submit to the Governor any proposals for administrative or organizational changes that may result in a more effective system for obtaining, managing, and utilizing grants-in-aid.

   (2)  Develop an ongoing research program to assess whether Pennsylvania receives its fair share of Federal aid and to advise the Governor where the State should increase its utilization.

   (3)  Develop a central automated Federal aid management information system that will meet the data needs of the State and that will be of value at regional and local levels.

   (4)  Continue the Federal program review activities of the State Clearinghouse, established under U.S. Office of Management and Budget Circular A-95, including:

     (i)   A comprehensive coverage of all State grants-in-aid applications and State Plans being sent to Federal agencies for any manner of Federal funding.

     (ii)   A notification from State agencies of any Federal funding awards and other program actions.

   (5)  Develop agency Federal aid reporting requirements pertinent to the responsibilities set forth in this section and that may be necessary for effective central oversight.

   (6)  Work with State agencies and the Director, Governor’s Washington Office in Washington, D.C., to attract increased or new Federal aid to Pennsylvania.

   (7)  Serve as the Governor’s liaison to professional organizations and other relevant bodies for the purpose of improving the overall Federal grants-in-aid system, with an emphasis on responsiveness to the needs of the more populous states.

   (8)  Develop such Management Directives as necessary to implement responsibilities set forth in this section.

 Commonwealth agencies under the jurisdiction of the Governor shall do the following:

   (1)  Designate an official at the Deputy Secretary level and someone at the technical staff level to oversee grants-in-aid matters and serve as liaison with the Governor’s Office. Agency heads are to transmit the names and telephone numbers of those selected to the Budget Office, Room 733, Strawberry Square, within 15 days of the date of this subchapter.

   (2)  Furnish the Secretary of Budget and Administration, the Director, Governor’s Office of Policy and Planning, and the Director, Governor’s Washington Office all data, reports, and other assistance requested pursuant to the responsibilities in this Order.

   (3)  Keep the Secretary of Budget and Administration, the Director, Governor’s Office of Policy and Planning, and the Director, Governor’s Washington Office informed of significant State agency developments and actions related to Federal programs and legislation.

   (4)  Utilize the Director, Governor’s Washington Office whenever possible for official activities in the Nation’s Capitol related to:

     (i)   Seeking expanded or new funding sources.

     (ii)   Seeking legislative or program information.

     (iii)   Presenting testimony or position papers to Congressional Committees.

     (iv)   Developing proposed Federal legislation.

     (v)   Carrying on liaison activities.

     (vi)   Meeting with members of Pennsylvania’s Congressional delegation.

     (vii)   Official visits with Federal departments.

 The Director, Governor’s Washington Office is the sole representative in Washington, D.C., for State agencies, unless otherwise directed by the Governor. The Director, Governor’s Washington Office shall have the following responsibilities:

   (1)  Keep the Governor’s Office and State agencies informed of Congressional or administrative actions that affect the Commonwealth and of the availability of funding sources that might be of interest and benefit to the Commonwealth or local governments in Pennsylvania.

   (2)  Coordinate the Commonwealth’s representation at Congressional, administrative, and other Washington, D.C. hearings, meetings, and visits.

   (3)  Inform the Pennsylvania delegation and other Congressional and administrative offices about the effects of Federal legislation or administrative actions on Pennsylvania.

   (4)  Serve the official needs of State agencies, as described in this Order, in Washington, D.C.

 Executive Order 1974-4 is rescinded.

   The provisions of this §  1.84 adopted by Executive Order No. 1981-4, dated February 9, 1981, effective February 9, 1981, 11 Pa.B. 1922.