Subchapter Q. ENTERPRISE INFORMATION TECHNOLOGY GOVERNANCE BOARD

 (a)  The Enterprise Information Technology (IT) Governance Board (Board) will:

   (1)  Define a strategic vision for Commonwealth IT operations.

   (2)  Establish program priorities.

   (3)  Approve IT planning.

   (4)  Direct IT investments.

   (5)  Oversee IT purchasing and policy.

 (a)  The Governor will designate one person from the Enterprise Information Technology Board (Board) to serve as chairperson for the purposes of convening meetings and conducting business.

 (b)  The Board will be composed of the following:

   (1)  Secretary of Administration.

   (2)  Secretary of the Budget.

   (3)  Secretary of General Services.

   (4)  Governor’s Chief of Staff.

   (5)  Deputy Secretary for Information Technology/Office of Administration, who serve as the Commonwealth’s Chief Information Officer.

 The Governor’s Office of Administration, Office for Information Technology (IT) will be responsible for:

   (1)  Implementing policy, planning, and budget directives adopted by the Enterprise Information Technology Governance Board (Board), including monitoring projects approved by the Board.

   (2)  Making recommendations to the Governor through the Board on IT-related budget requests; monitoring annual enterprise-wide IT spending; and reviewing and approving, prior to submission to the Department of General Services, IT sole source requests as well as providing pre-issuance approval for all agency Requests for Proposal, Invitation to Qualify scopes of work greater than an amount specified by the Board, and IT Emergency Contracts.

   (3)  Assisting in drafting IT procurement documents, participate in procurement review and evaluation processes and assist in negotiating final IT contracts. This must adhere to the Commonwealth procurement and technology policy directives.

   (4)  Providing project management resources as directed by the Board to oversee and manage agency IT projects.

   (5)  Providing business process reengineering resources as directed by the Board to facilitate the analysis of business process changes prior to the initiation of an IT project.

   (6)  Reviewing and approving all aspects of the project implementation including change order management, deliverable payments and final acceptance for projects determined by the Board.

   (7)  Creating and maintaining a current Enterprise IT inventory.

   (8)  Managing a communities of practice planning process.

   (9)  Reviewing and approving all agency and central IT senior management appointments through the Deputy Secretary for Information Technology, who will provide a recommendation through the established senior level appointment process to the Governor’s Office for all appointments to chief information officer (CIO) or information technology manager positions.

   (10)  Assisting in the performance appraisal of IT senior management appointments through the Deputy Secretary for Information Technology, who will co-evaluate the performance of CIOs in collaboration with the appropriate, responsible agency official.

   (11)  Establishing an enterprise architecture and deploy enterprise-wide technology, including establishing product standards, technical reviews of agency systems, and establishing security procedures and protocols.

   (12)  Developing and deploying geographic information system and geospatial technology investments, including establishing data development priorities, interoperability and architecture standards for data sharing across agencies and with extended enterprise partners.

   (13)  Establishing and facilitating a process for the identification of IT shared services, and when approved and requested by the Board providing the shared services.

   (14)  As part of the shared services program, establishing and leading an Enterprise Telecommunications Governance Board to ensure consolidation of Commonwealth telecommunications policy, services and infrastructure, when appropriate, and to review and authorize requests for new services. This board will focus on telecommunications as it related to the Commonwealth operations.

   (15)  As directed by the Board, establishing a single IT budget within each agency. When directed establish a single IT budget for each community of practice.

 The Governor’s Office of Administration, Office for Information Technology (IT) will establish a communities of practice (CoP) planning process that will bring together agencies that share program and policy objectives, serve common populations or have compatible data collection and management needs. The CoP process will focus on enterprise IT planning and project prioritization to:

   (1)  Ensure that the IT projects funded in the Governor’s budget are the most critical and are aligned with enterprise goals.

 Each executive agency under the Governor’s jurisdiction shall:

   (1)  Establish a central information technology (IT) organization within their agency to manage IT processes.

   (2)  Submit an annual strategic plan to the Governor’s Office of Administration, Office for Information Technology.

   (3)  Comply with enterprise hardware and software standards established by the Board.

   (4)  Comply with enterprise security policy and conduct periodic security audit.

   (5)  Participate in the identification and recommendation of IT shared services for review and approval by the Board.

   (6)  Provide shared services as requested by the Board.

 This subchapter will remain in effect unless revised or rescinded by the Governor.