§ 69.6. Competitive sealed proposals.
(a) Conditions for use. The request for proposal procedure may be used if one or more of the following conditions exist:
(1) The contract is for goods or supplies for which no sufficient description or specifications can be developed which are sufficiently precise to enable all prospective suppliers to have an identical understanding of the requirement.
(2) The purchases are for highly perishable materials; for goods or supplies when the prices are established by law; for technical items or equipment or parts requiring standardization and interchangeability of parts with existing equipment or for experimental, developmental, or research work.
(3) Negotiation is otherwise authorized by applicable law or regulations.
(b) Request for proposals. Proposals shall be solicited through a request for proposals.
(c) Public notice. Public notice of the request for proposals shall be given in the same manner as provided in § 69.4(c) (relating to competitive sealed bidding).
(d) Receipt of proposals. Offerors shall submit their proposal in two separate packages. One package shall contain a technical description of the good or supply which is being offered in response to the request for proposals. The other package which shall be sealed shall contain the price.
(e) Evaluation factors. Relative importance of technical and price evaluation factors shall be fixed prior to opening the packages.
(f) Award. After the date and time fixed for submission of a proposal, the Committee shall proceed to open all packages containing the technical submittal of the good or supply which is being offered in response to the request for proposal. The Committee shall then review the description and assign a point value to it using the evaluation factors developed prior to opening the packages. The Committee shall then open packages containing the price and assign to it a point value. The Commonwealth will then enter into a contract with the responsible offeror whose proposal is determined to be the most advantageous to the Commonwealth based on the total point value obtained from the technical and price evaluation factors. No other factors or criteria may be used in the evaluation.
This section cited in 4 Pa. Code § 69.3 (relating to methods of awarding contracts).
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