§ 165.44. Verification for special allowances for supportive services.

 (a)  Verification needed to authorize payment.

   (1)  Before authorizing the initial payment, the CAO shall determine the following:

     (i)   Whether the supportive service requested is necessary to enable the participant to engage in an approved education or training activity or to apply for employment.

     (ii)   The expected charge for the service or item requested.

     (iii)   The date the service or item is needed by the participant.

     (iv)   The date that payment for the service or item is required under the provider’s usual payment policy or practice.

   (2)  Verification of the need for special allowances for supportive services is required only when it is not readily apparent.

   (3)  Acceptable verification of the information needed for initial authorization consists of collateral contracts, written statements or completed Departmental forms, obtained from sources such as employers, prospective employers, school officials, training providers or providers of supportive services.

   (4)  The CAO shall use collateral contacts whenever necessary to ensure that payment is made in advance of the date that payment is required by the provider.

 (b)  Verification needed to review continued eligibility.

   (1)  The participant’s continued eligibility for a special allowance for a supportive service is reviewed monthly, or more often if costs are likely to change, at each reapplication, whenever a change in employment or training is reported by the participant or the training provider, and whenever the EDP is revised.

   (2)  To review the participant’s continued eligibility, the CAO shall require verification of the actual costs incurred by the participant for the supportive service and verification of the participant’s attendance at an education or training activity or at employment.

   (3)  When verification provided to the CAO indicates a change in eligibility, payment of the special allowance to the participant shall be reduced, terminated or increased, as appropriate, upon issuance of a confirming notice to the participant, in accordance with §  133.4(c) (relating to procedures).

 (c)  Special requirements related to child care for GA recipients.

   (1)  Child care costs shall be verified through a collateral contact by the CAO with the child care provider, by a written statement signed by the provider or on a form specified by the Department.

   (2)  When a special allowance for child care is authorized based on a collateral contact or a written statement from the provider, verification of the charge for child care on a form specified by the Department shall be submitted to the CAO within 30 days of the first day child care costs were incurred. The CAO shall assist the client, as needed, to obtain a completed verification form from the provider.

   (3)  Verification of factors other than cost relating to the need for child care shall consist of collateral contacts with, or written statement from, employers, prospective employers, physicians, licensed psychologists, school officials, or training providers or copies of court orders or pay stubs. The client’s statement regarding suspected child abuse is acceptable evidence. Information previously verified need not be repeated unless it is subject to change.

   The provisions of this §  165.44 adopted October 2, 1992, effective October 3, 1992, 22 Pa.B. 4875; amended January 8, 1999, effective February 1, 1999, 29 Pa.B. 271. Immediately preceding text appears at serial pages (175237) to (175239).