§ 41.8-803. Purchasing Procedures.

 Purchasing procedures in the administrative code shall include but not be limited to the following:

   A. All contracts shall be executed on behalf of the municipality by the Mayor or his designated agent, except as otherwise provided by this Charter or by applicable law.

   B. Except as otherwise provided in this Charter, all contracts in excess of One Thousand ($1,000.00) Dollars, to and including the sum of Four Thousand Nine Hundred Ninety-Nine ($4,999.00) Dollars, shall be awarded to the lowest responsible bidder only upon and after the solicitation of three (3) telephonic bids, where practicable, which bids shall be obtained and noted in writing by the Administration as to the identity of the bidder solicited, as well as the dates, times and amounts of said bids. All contracts of Five Thousand ($5,000.00) Dollars or more shall be awarded upon competitive sealed bid to the lowest responsible bidder. In awarding contracts, such factors as availability, cost and quality of service may be taken into consideration.

   C. Procedures for competitive bidding shall include, but not be limited to: advertising, definitions, publication requirements, deposit and bond requirements, conditions, terms, rules and regulations. Council may change the minimum for competitive bidding by an ordinance adopted by a favorable vote of a majority plus one of the total number of Council. Terms of contracts for the purchase of materials and supplies shall not exceed twenty-four (24) months.

   D. Competitive bidding shall not be required for: contracts with other governmental entities; contracts for emergency repairs or services involving danger to the health and safety of employees or the public; contracts for professional or unique service; contracts for the purchase of services, materials, or supplies available from only one vendor; and contracts relating to the acquisition or use of real property.

   E. Negotiation of contracts for professional or unique services shall include advertisement of planned purchases containing an accurate and specific description of the services or items sought, together with necessary technical requirements; and a statement of the amount over which such contracts shall not be awarded except after public hearing held by the municipal executive.

   The provisions of this §  41.8-803 amended November 8, 1994. Immediately preceding text appears at serial page (104459).